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Trust Administration

Description of Trust Administration

ProFiduciary works with clients to offer expert advice during every step of the trust administration process, including its creation, implementation and administration. Our clients can be confident there will be independent and impartial administration of the trust as directed by both the terms of the governing documents and state law -- and this protection extends to all current, future and contingent trust beneficiaries. For questions about our fees, please view the linked published fee schedule at the bottom of the page.

Services Include:

Communication

  • Identify all beneficiaries and introduce ProFiduciary team to beneficiaries and their representatives.

  • Respond to all beneficiary communications on a timely basis and keep beneficiaries informed on general estate administration matters.

  • Communicate action item timeframes to beneficiaries.

  • Value all assets and liabilities and communicate those values to beneficiaries.

  • Provide beneficiaries with periodic statements and/or accountings of assets and liabilities.

  • Independently and impartially administer the estate, or trust estate, pursuant to the terms of the governing documents and/or state law for the protection and benefit of all current, future and contingent beneficiaries.

  • File and maintain all estate administration records.

  • Make distributions of estate assets as soon as reasonably prudent

Marshaling Assets

  • Collect and keep safe all estate, or trust estate assets, documents and records.

  • Reregister and update title to all assets and liabilities as necessary 

  • Identify and document all liabilities.

  • Properly insure all assets as necessary.

Safeguard Estate

  • Review allocation of all investments and determine whether any assets should be sold, purchased or exchanged during administration period.

  • Review whether liabilities should be paid off, refinanced or maintained.

  • Provide notices to creditors as necessary.

  • Develop and implement investment policy statement with financial advisor(s) given the timeframe to settle the estate and ultimate distribution of assets.

  • Coordinate with trustees and advisors as necessary regarding investment recommendations, decisions and action items.

  • Payment of real property taxes, insurance, mortgages and other related expenses.

  • Invest all financial assets during the administration period utilizing the advice and services of financial advisor(s) and supervise their investment performance, adherence to investment policy statement, reinvestment of cash, distribution, etc.

  • Monitor medical care, insurance claims and reimbursements for the benefit of current trust income beneficiaries, as appropriate.

Taxes

  • Consult with legal and tax counsel regarding trust administration, estate tax payments strategies, tax returns, and investments as necessary.

  • Coordinate the preparation and filing of the final personal income tax returns and trust estate tax returns, as necessary.

  • Coordinate the preparation and filing of estate and/or gift tax returns, as necessary.

Manage Real Estate and Business Investments

  • Manage, or hire third-party professional managers for non-financial assets such as: oil, gas and mineral interests; closely held business interests; private equity interests; intellectual property; etc.

  • Take action on capital changes, corporate reorganizations, proxies and maturing items.

  • Supervise real estate property maintenance, repairs, capital improvements, property managers, tenant relations and lease/rental obligations.

  • Assess need for leverage on real estate assets and adhere to loan covenants as necessary.

  • Facilitate real estate sales, acquisitions and 1031 tax-deferred exchanges.

  • Collect rental income, royalty income and tenant reimbursements.

  • Track and monitor all accounts payable and accounts receivable payments.

Trust Admin Fee Schedule

Request a Consultation

​If you are establishing a trust, locating an expert in estate administration, or are seeking a respected trustee for a will or a trust, ProFiduciary will solve any of your financial challenges and can be counted on to act as independent agents guiding you and the beneficiaries of your trust.

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